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Federal School Code 005753

Enrollment & Attendance

Freeze Date
Owens Community College uses a "freeze" date each semester to determine a student's enrollment status for awarding financial aid. The courses for which the student is registered on the freeze date will determine financial aid eligibility as long as the completed results from the studentís Free Application for Federal Student Aid (FAFSA) are on file by that date.

For students whose completed FAFSA results are received after the freeze date, financial aid will be based on the student's enrollment on the date that the completed FAFSA results are received. "Completed FAFSA results" means that an Expected Family Contribution (EFC) has been calculated by the U.S. Department of Education. This EFC may change once all documentation is submitted and processed.

2014-2015 Freeze Dates 2015-2016 Freeze Dates
Summer 2014 June 16, 2014 Summer 2015 June 22, 2015
Fall 2014 September 1, 2014 Fall 2015 September 7, 2015
Spring 2015 January 26, 2015 Spring 2016 January 25, 2016

For an example showing how the freeze date works, click here.

Class changes made before the freeze date
If a student adds or drops classes before the freeze date, the amount of financial aid the student is eligible for may be affected.

Class changes made after the freeze date
Financial aid will not be adjusted if classes are added or dropped after the freeze date.

However, the attendance requirements below must be met. If students do not complete or withdraw from their classes, they may be required to return a portion of their funds according to the Return of Title IV Funds policy (see below).

Attendance Verification
Students must have attendance verified in their classes in order to meet the eligibility requirements for the federal student aid programs.

  • For Federal Pell Grant and Iraq and Afghanistan Service Grant recipients, the studentís award amount will be based on the courses for which he/she is registered on the freeze date. These grants are disbursed based on the number of credits for which attendance has been confirmed. The student will not be eligible for these grants for courses which he/she does not attend.
  • For Federal SEOG, Federal Work Study, and Owens Community College grant recipients, the student must be enrolled in at least one class on the freeze date and have attendance confirmed in that class.
  • For Federal Direct Loan recipients, the student must be enrolled in at least six credit hours on the freeze date and on the day the studentís loan is disbursed. The student also must have attendance verified for at least six credit hours.

Instructors will determine your attendance for all courses, including web courses, based on their criteria and will provide attendance information directly to the Office of Financial Aid. Once attendance has been verified, financial aid for which you are eligible will be disbursed. For classes that begin later in the semester, financial aid for those classes will be disbursed once the class has started and attendance has been confirmed.

Students who withdraw or do not complete classes
Students who withdraw from all classes, stop attending all of their classes, and/or do not complete all modules for which they have registered must abide by the Return of Title IV Funds policy. As a result, a student could owe an overpayment to a grant program, owe funds to the College, and/or may jeopardize eligibility for future financial aid. For more information regarding the Return of Title IV Funds policy, click here.

Students receiving Ohio College Opportunity Grant funds will have their aid prorated based on any changes to tuition charges. Other state grant programs may also require adjustments to the award if a student drops a class.

Before withdrawing or dropping any classes that would reduce registered credit hours, students should consult with an Oserve Advocate to help determine the impact this would have on financial aid eligibility.

Modular Classes
Students with modular classes that begin later in the semester do not receive financial aid for such courses until attendance has been confirmed for those classes. Students who enroll in, but do not complete all modules for which they have registered at the time those modules began must abide by the Return of Title IV Funds policy.

Developmental Classes
A student is limited to taking 30 developmental credit hours while receiving federal financial aid. Federal financial aid programs will not cover any developmental courses taken after reaching the maximum 30 hours. These courses include, but are not limited to Chemistry 095, English 090, English 091, English 095, English 096, English 099, Math 054, Math 064, Math 074, Math 089, Math 091, Math 096, and Math 099.Developmental courses that are no longer available are still included in determining the 30 developmental credit hour limit.

Repeated Courses
Students may receive financial aid for repeating courses. However, if retaking a previously passed course, financial aid can only be used for one repeat of the course even if the second attempt results in a lower grade. For a list of grades which are considered "passing", please refer to the Owens Grading System Procedures. Any courses that are repeated will be used in the calculation of a student's Satisfactory Academic Progress status. This rule is separate from the Collegeís academic policy for repeating a course.

Part-time Enrollment
Students who are enrolled less than full-time (12 credit hours) may be eligible to receive financial aid. Students should refer to the enrollment requirements for each financial aid program in which they may be eligible. Award amounts may vary if the student is not enrolled full-time.

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