Annually, Owens Community College informs students of the Family Educational Rights and Privacy Act of 1974, as amended. This act, with which the institution intends to comply fully, was designated to protect the privacy of educational records and affords students certain rights with respect to their education records. These rights include:
FERPA authorizes disclosure of educational records or personally identifiable information as permitted without consent to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel and health staff). A school official is also a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
The College also discloses, as authorized by FERPA, educational records, or personally identifiable information from education records, to contractors, volunteers, and other non-employees performing services who function as school officials with legitimate educational interests (such as attorneys, auditors, information technology systems consultants, emergency communications systems personnel, or outside institution involved in student learning experiences). A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
The College has designated the following student information as public or Directory Information. The College may disclose such information for any purpose: Name, Telephone Number, Date of Birth, Major Field of study, Participation in officially recognized sports and activities, Weight and height of members of athletic teams, High school and hometown of members of athletic teams and specially recognized students, Dates of attendance, and Degrees and awards received. The college may disclose any of these items without prior written consent, unless notified in writing to the contrary. Student names and College generated e-mail addresses may be used and observed by students in any course in which they are enrolled for course participation and attendance verification.
Examples of these activities are: Student elections, Recognition of degrees and awards by publishing on the Owens Website, newspapers, commencement programs, etc., Recognition of participation in College sports and activities by publishing in Owens newspapers, programs, etc., Information will not be disclosed for purposes unrelated to activities approved by and associated with Owens Community College. Examples of these unrelated activities are: Developing mailing lists to engage in a commercial enterprise, Dissemination of political information, Solicitation of funds by individuals, agencies, and institutions.
Upon request, Owens Community College provides student addresses to colleges and universities with which Owens has articulation agreements, so that partner colleges and universities can provide admissions and transfer information to students.
Currently enrolled students may withhold disclosure of information under FERPA. To withhold disclosure, the Office of the Registrar, must receive written notification each academic semester in which withholding Directory Information is to take effect. The College assumes that failure on the part of any student to specifically request the withholding of Directory Information indicates approval for disclosure.
Please consider very carefully the consequences of any decision by you to withhold "Directory Information", as any future requests for such information from non-institutional persons or organizations will be refused.
Owens Community College will honor your request to withhold "Directory Information" but cannot assume responsibility to contact you for subsequent permission to release them. Regardless of the effect upon you, the institution assumes no liability for honoring your instructions that such information be withheld.